Managing A Successful Office Relocation Project

8th September 2015

In today’s busy commercial market, fewer directors and managers have the availability or experience to dedicate the time required in managing a successful office relocation project.

Appointing an independent project representative such as Rapport at the earliest stage to your proposed relocation date or office fit-out can help your business save time and money.

Below are our top 3 considerations for a successful office relocation or a design and fit-out project.

1. Early preparation and planning can save you money

A detailed space analysis and study of your current operation will identify your occupational needs and can introduce new ways of working, in order to maximise the use of your new workspace.

2. Understanding and identifying your future business needs

In the early search stages of your project, it is critical that the space study is carried out efficiently to identify the size and type of space your business will require both now and in the future.  This can reduce the time taken to identify a short list of properties and will certainly save you money in the long-term.

3. Ensure you have realistic project timelines

Fit-out programmes vary according to the type of fit-out required and the current state of the new property being considered i.e. whether the property has a CAT A landlord fit out or not, the ratio of open to enclosed planned environments and technical requirements will all have an influence on cost and programme.

Project Programmes stated below are for example purposes only and dependent on your future planned environment:

5000 Sqft to 10,000 Sq ft

  • Design: 6 to 8 weeks
  • Approvals: 4 to 6 weeks – Legal & Landlord
  • Construction: 6 to 10 weeks (depending on finish)
  • Relocation: 2 to 3 days

10,000 Sqft to 20,000 Sq ft

  • Design: 8 to 9 weeks
  • Approval: 4 to 6 weeks – Legal & Landlord
  • Construction: 11 to 13 weeks (depending on finish)
  • Relocation: 2 to 3 days

20,000 Sqft to 30,000 Sq ft

  • Design: 10 to 12 weeks
  • Approval: 4 to 6 weeks – Legal & Landlord
  • Construction: 13 to 16 weeks (depending on finish)
  • Relocation: 4 to 5 days

30,000 Sqft to 50,000 Sqft

  • Design: 14 to 16 weeks
  • Approval: 4 to 6 weeks – Legal & Landlord
  • Construction: 16 to 20 weeks (depending on finish)
  • Relocation: 5 – 10 days

You can speak with Rapport on; 01252 712590 or email us for advice on your office move, office design or fit-out at;

To view our portfolio of work click here